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Tours Terms and Conditions

We’re excited to welcome you on one of our upcoming women-only small group tours. Please note the following Terms and Conditions, which will apply to your trip. We’ve kept them as straight forward as possible, as we know you’d rather be preparing for travel than reading too much fine print!

It is your responsibility to read and understand our Terms and Conditions, and how they may affect your trip. We are happy to clarify or answer any questions you may have; feel free to email community@solofemaletravelers.club if we can assist with any additional information.

This agreement supersedes all previous oral or written communications, representations, or agreements between the parties and applies to all trips organized by Solo Female Travelers and sold on this website with the exception of our Antarctica Expeditions which are governed by Quark Expeditions terms or service.

Making Arrangements

Because we limit our trips to a small number of attendees, to allow for a more personable, intimate experience, our trips will only go ahead if we reach a required minimum number of guests.

  1. Your trip will be confirmed when minimum numbers are reached and latest by the balance payment date.
  1. If the trip is cancelled by us before this date, a full refund will be issued minus any bank charges. Should the trip be rescheduled to another date, you can choose to allocate any payments you have made to secure a spot on the new trip dates. Exceptions to this are the trips to Rwanda & Uganda where initial deposits are used to guarantee gorilla permits and cannot be refunded and our Antarctica expeditions which follow Quark Expedition’s terms and conditions.
  1. We advise that you do not book your flights until the trip has been confirmed. We are not in a position to compensate for travel arrangements booked before the trip has been confirmed.
  1. Extra time in a destination outside of the tour start and end date, is at your own expense. If you arrive before or after our designated check-in / transfer has been arranged, we can provide suggestions for ways to enjoy your day.
  1. Visas may be required for entering the destination, and are at your own expense. It is your responsibility to research the visa requirements of each country / destination, and coordinate your visa within the appropriate timeframes required by your local embassy. We are unable to provide any refunds if you are denied entry to the country, even if we or our local agent, have provided visa support (eg. if the local agent provided you with the invitation letter).
  1. If a trip is priced in a currency different to that of your own, or if we provided estimated amounts in your local currency, please be aware that currency fluctuations may affect the final converted price in your currency. We do not have control over worldwide currency fluctuations, and monitoring this will be your responsibility. Payments are due in the currency quoted on the trip page.

Cancellation Policy

No one books a trip with the intention of cancelling it, but unexpected events do occur. Our cancellation policy is in place to help guests, our local partners and us through expenses that may arise from unexpected cancellations.

Our payments are split into 2 instalments: a deposit to reserve your spot and a final payment for the balance.

  1. All payments, including the initial deposit, are non-refundable if the tour goes ahead.
  1. The initial deposit collected to secure your place on the tour is fully refundable only if we cancel the trip for reasons beyond our control such as changes in border closures, or if we do not meet the minimum number of guests for the trip to go ahead. In those cases, a full refund of the deposit will be issued minus any bank charges. This policy does not apply to our Rwanda and Uganda trips which require a $300 hold deposit to confirm and reserve gorilla permits. In this case, the $300 deposit can only be carried forward to a future departure for the same destination if the trip needs to be cancelled before the 30% deposit is made.
  1. Because refunds are not available, and we are unable to make exceptions for any reason, including weather, injury/illness, or personal emergencies, we require all guests take out comprehensive travel insurance to compensate in case of unexpected cancellations. Insurance should cover you for both travel cancellations, and medical emergencies in the country of your tour.
  1. Because the unexpected can occur and getting sick in a foreign country is a very daunting experience, we require guests take insurance with international evacuation coverage for all trips. You should book a policy as soon as the trip has been confirmed. Here are the providers we recommend. We will request proof of your travel and medical insurance details no later than 30 days before departure. Failure to comply with this requirement will result in the cancellation of your booking without refund. Our Kilimanjaro expeditions include evacuation insurance.
  1. If you are not able to make a trip, we allow you to transfer the trip to someone of your choosing, found and assigned by you, no later than 30 days prior to departure and in writing. In that case, we will be transferring any payments you’ve made to that person and the new assigned guest will be responsible to make the pending payments. You will be responsible for recovering any monies already paid from the guest yourself.
  1. No refunds or credits will be issued for failure to attend or failure to complete the tour, or for arriving late or leaving early. If you arrive late to a tour, any costs required to reach the location where the rest of the group is at the time of your arrival will be at your expense.
  1. We reserve the right to cancel tours with inadequate participant interest, in which case your deposit will be refunded. Notification of cancellation for this reason will occur on or before the date your 1st deposit is due. As mentioned above, we cannot be held responsible for any personal expenses, such as airline tickets due to changes in itineraries or tour cancellations before your tour has been confirmed. These terms do not apply to our Rwanda & Uganda trips which have non-refundable Hold deposit. In case those trips do not reach the minimum interest, they will be postponed to a later date.
  1. In case of exceptional circumstances where a refund is provided or where we agree to move your booking to a different date, an administrative fee of 150 EUR will apply.

The above policy does not apply to Antarctica expeditions where we will follow Quark Expeditions’ cancellation policies.

COVID Travel Policies

We care deeply about the wellbeing of our guests, and require all guests be fully vaccinated against COVID-19 to join our tours, regardless of local regulations or the policies of other third parties (ie regardless of whether you can enter a country without proof of vaccination, you will still need it to attend our tour).

This policy does not apply to Antarctica expeditions where we will follow Quark Expeditions’ policies.

  1. Vaccinations are at your own expense, and should be planned ahead of time, as we are unable to make exceptions to our cancellation policy due to unexpected delays to vaccination. We recommend not making any deposits if you have not yet received the vaccines to avoid unexpected changes in vaccine schedule that may make it impossible for you to join the trip.
  1. Proof of vaccination must be supplied via email, in the same name as your tour booking, at least 30 days before the tour commences.
  1. If you are unable to provide proof of a COVID-19 vaccination, you will not be permitted to join the group, and a refund will not be available to you.
  1. Notwithstanding the need to be vaccinated to join our tours, you will also be required to comply with the local regulations of the destination, including presenting a negative COVID test before entering, quarantining, etc. It is your responsibility to ensure you are aware of the applicable requirements to you as these may vary by nationality of country of residence. We are unable to provide refunds if you are denied entry because of failure to comply with COVID requirements.
  1. Any information or advice given by us or our partners or agents regarding visas, vaccinations, climate, clothing, baggage, special equipment, etc. is purely advisory and provided as a courtesy. We are not responsible for any errors or omissions as to any such information provided.
  1. If an exit COVID test is required for you to return to your country of origin, we may help you organize it.
  1. On some tours such as our Greek Islands Sailing Trip, additional testing requirement may be imposed and you may be required to show a negative test to board the ship.

Photography / Videography

We aim to make our trips as special as possible, and and for you to be in the moment, enjoying the trip, the destination and the experiences away from your phone or screen.

  1. You understand that some of our trips may be accompanied by a photographer / videographer who will be taking candid photography of the group and that this photographer may be male.
  1. A selection of these images will be shared with the group after the completion of the tour for use on social media. You may not sell or otherwise use any of the images taken by us or our photographers or videographers for commercial purposes.
  1. In attending a trip with an accompanied photographer, you agree and acknowledge that your image and likeness may be used in future promotional material, by both Solo Female Travelers, and our partner tour companies. You also agree to grant us a worldwide, royalty-free, perpetual license to use, re-use, distribute, display, create derivative works of, and reproduce any images, photos, or videos (whether directly or through a photo sharing service) in any medium, including but not limited to print, electronic media, or Internet, free of charge and without right to inspection, for any purpose, including to promote and publicize our products and services worldwide. If you do not wish for your photos or video to be taken, please let us know via email before your tour community@solofemaletravelers.club.

Accommodation

All tour costs are considered on a sharing basis with two guests per room in twin bedding; we will pair you with another solo female traveler on the trip so that there are no single supplements.

  1. If you wish to have your own room, a single supplement will apply per trip. Some trips, due to the nature of the accommodation, may not allow for single supplements.
  1. If you are traveling with a companion, please let us know in advance so we can pair you in the same room.
  1. We are unable to accommodate more than 2 guests to a room unless a trip has been specifically designed like this.
  1. If you need to change rooms at any stage throughout the tour to be paired with a different traveler, please let your host / tour leader know as soon as possible. We will make our best efforts to ensure you are comfortable with your shared room arrangement.
  1. You are responsible for the safety and security of your belongings within a shared room setting.

Special Requirements

We are committed to making our trips accessible to as many women as possible and for that reason, we will do what is in our power to accommodate dietary restrictions, allergies, medical conditions and other needs of our guests.

By joining our trips you agree to notify us of any requirements before reserving a spot so we can confirm that your needs will be met within the limitations of the itinerary, the destination and the trip style.

You also understand that some types of trips may require a minimum level of fitness or mobility, or may not easily accommodate dietary requirements due to the limited choices at the destination, for example when visiting the most remote parts of Mongolia.

We will endevour to discuss possible options with you prior to reserving your spot and provide you with the most accurate information available to us for you to make an informed decision.

By joining our trips, you also state that you know of no physical or mental condition that would create a hazard for you or others, or affect other people’s enjoyment of the trip.

Waiver

Participants assume the risk involved when participating in foreign travel, and any and all activities and/or pursuits voluntarily undertaken while participating in the tour.

By participating in any Solo Female Travelers tour, you agree that you do so at your own risk, are voluntarily participating in these activities, assume all risk of injury to yourself, and agree to release Solo Female Travelers from any and all claims or causes of action, known or unknown.

Please be prepared to sign a ‘Waiver of Responsibility’ form before you begin your tour. This form is an understanding that all guests need to exercise judgement and care at all times to ensure their own safety and that of their fellow travelers.

Alcohol and Drugs

We do not tolerate drug use of any kind during our trips and we require responsible alcohol consumption, for your safety and that of those around you.

You will comply with the laws of all countries visited. Failure to abide by this provision may result in immediate termination of your trip without a refund or other liability by us, our local partners or agents.

Timely Payment

Timely payment is key for the trip to go ahead as planned and for our local partners to be able to guarantee accommodation and activities. We reserve the right to cancel a booking without refund should any of the payment deadlines not be met.

Force Majeur

In case of a Force Majeure event, we are not responsible for performing our obligations and will not be responsible for any resulting damages.

A Force Majeure Event is any circumstances beyond our reasonable control, including without limitation acts of nature, terrorist activities, insurrection, explosion, flood, earthquake, tempest, forceful wind, fire or accident, war or threat of war declared or undeclared, sabotage, civil disturbance, labor strikes, requisition, pandemics, sickness, quarantine, government intervention, weather conditions, and unforeseen circumstances.

If we, our partners or agents are affected by a Force Majeure Event, we, or our agents, may vary or cancel any itinerary or activity without any obligation or liability. 

Claims and Complaints

We are committed to creating and delivering extraordinary experiences. However, if any issues arise during a trip, you agree to notify the tour leader as soon as possible so we can find a satisfactory solution that works for everyone.

You agree to send all your complaints in writing by email to community@solofemaletravelers.club along with any supporting documentation.

Terms & Conditions of Local Operators

Solo Female Travelers does not operate any of our advertised tours. We coordinate exclusive tours for our community directly with local tour operators. This means that your payments will be handled directly by the local tour operator, and any liabilities that may arise will be between yourself and the tour operator directly, handled according to their Terms and Conditions.

We are a reseller, and as such each tour operator and activity or accommodation provider will have additional specific Terms and Conditions with which you will need to comply. In booking a place on a Solo Female Travelers small group tour, you agree to both our Terms and Conditions, listed on this page, as well as the Terms and Conditions of the local tour operator for your specific tour and the activity or accommodation provider.

The specific terms and conditions will be included in a trip pages and we encourage you to read and understand their specific policies.

Tanzania Value Safari + Zanzibar

This value safari and beach trip is all inclusive except for meals in Zanzibar and alcoholic drinks, with the exception of the welcome and farewell dinners. Alcohol during other meals will be available for purchase. Optional activities not included in the trip are the sunrise hot air balloon trip in the Serengeti and any additional paid activities in Zanzibar (the hotel offers a range of free water sports such as kayaking).

Our payment plan includes 3 instalments:

  1. Hold desposit: $200 deposit to book a spot
  2. 1st payment: 30% payment between 150 and 120 days before the trip depending on departure
  3. 2nd payment: Balance due between 120 and 75 days before the trip depending on departure

You may make additional payments between the first and second payments.

This trip will be confirmed latest, on the day of the 1st payment. Payments made on or after the first payment, including the initial $200 deposit, are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before the first payment. In the event that the trip needs to be postponed for reasons beyond our control after the first payment, any payments made will be put towards a similar trip in the future.

Tanzania Luxe Safari + Zanzibar

This luxury safari and beach trip is all inclusive except for alcoholic drinks on the first evening. Optional activities not included in the trip are the sunrise hot air balloon trip in the Serengeti and any additional paid activities in Zanzibar (the hotel offers a range of free water sports such as kayaking).

Our payment plan includes 3 instalments:

  1. Deposit: $200 deposit to book a spot
  2. 1st payment: 30% payment 150 days before the trip
  3. 2nd payment: Balance due 120 days before the trip

You may make additional payments between the first and second payments..

This trip will be confirmed latest, on the day of the 1st payment. Payments made on or after the first payment, including the initial $200 deposit, are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before the first payment. In the event that the trip needs to be postponed for reasons beyond our control after the first payment, any payments made will be put towards a similar trip in the future.

Kilimanjaro Climb

This all-female climbing trip is all inclusive while on the mountain and features an all-female guide and majority-female porter team escorting you to the Roof of Africa.

Our payment plan includes 3 instalments:

  1. Deposit: $200 deposit to book a spot
  2. 1st payment: 30% payment 150 days before the trip
  3. 2nd payment: Balance due 120 days before the trip

You may make additional payments between the first and second payments..

This trip will be confirmed latest, on the day of the 1st payment. Payments made on or after the first payment, including the initial $200 deposit, are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before the first payment. In the event that the trip needs to be postponed for reasons beyond our control after the first payment, any payments made will be put towards a similar trip in the future.

For each booking on this trip, Solo Female Travelers will donate $200 to the expedition leader’s NGO, Tanzania Women Guides Foundation, devoted to the training of more women guides in the country.

Rwanda & Uganda Luxe

This trip is all inclusive except for alcoholic drinks on the first evening. The only optional activity not included in the trip is the sunrise or sunset hot air balloon trip at Murchison Falls. Other activities directly booked at the lodges are at the guest’s own expense.

Our payment plan includes 3 instalments:

  1. Deposit: $300 deposit to book a spot. This is non-refundable as it will be used to reserve the gorilla permit
  2. 1st payment: 30% payment due 180 days before departure
  3. 2nd payment: Balance due 120 days before the trip

You may make additional payments between the first and second payments..

This trip will be confirmed latest, on the day of the 1st payment. All payments made for this trip, including the initial $300 deposit, are non refundable. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. In the event that the trip needs to be postponed for reasons beyond our control, or in the event that it does not reach minimum numbers, any payments made will be put towards a similar trip in the future.

Rwanda & Uganda Value

This trip is full board and includes non-alcoholic drinks. The only optional activity not included in the trip is the sunrise or sunset hot air balloon trip at Murchison Falls. Other activities directly booked at the lodges are at the guest’s own expense.

Our payment plan includes 3 instalments:

  1. Deposit: $300 deposit to book a spot. This is non-refundable as it will be used to reserve the gorilla permit. If the trip does not go ahead because it does not reach the minimum number of guests and we cancel before the 1st payment is due, we will transfer the deposit to a future date.
  2. 1st payment: 30% payment due 210 days before departure
  3. 2nd payment: Balance due 120 days before the trip

You may make additional payments between the first and second payments..

This trip will be confirmed latest, on the day of the 1st payment. All payments made for this trip, including the initial $300 deposit, are non refundable. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. In the event that the trip needs to be postponed for reasons beyond our control, or in the event that it does not reach minimum numbers, any payments made will be put towards a similar trip in the future.

Iceland Wellness & Wilderness

Our Iceland Wellness & Wilderness tour is operated by Eat.Pray.Move and their terms and conditions and privacy policy can be found here. Please see our trip overview here for full details of this tour.

Our payment plan includes 2 instalments:

  1. Deposit: $900 to reserve your spot
  2. Balance payment: due 60 days before departure

In both cases, you may make additional payments between the first and second payments, please reach out to discuss.

Payments are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before it is confirmed. In the event that the trip needs to be postponed for reasons beyond our control after it is confirmed, any payments made will be put towards a similar trip in the future.

Barcelona & Costa Brava

Please see our trip overview here for full details of this tour.

Our payment plan includes 3 instalments:

  1. Deposit: 30% payment due to secure your spot
  2. 2nd payment: Balance due 90 days before departure

You may make additional payments between the first and second payments.

This trip will be confirmed latest, on the day of the 1st payment. Payments made on or after the first payment, including the initial deposit, are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before the first payment. In the event that the trip needs to be postponed for reasons beyond our control after the first payment, any payments made will be put towards a similar trip in the future.

Mongolia Moto Adventure

Our payment plan includes 3 instalments:

  1. Deposit: $200 USD to reserve your spot
  2. 1st payment: 50% payment due 180 days before departure
  3. 2nd payment: Balance due 90 days before departure

You may make additional payments between the first and second payments.

This trip will be confirmed latest, on the day of the 1st payment. Payments made on or after the first payment, including the initial $200 deposit, are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before the first payment. In the event that the trip needs to be postponed for reasons beyond our control after the first payment, any payments made will be put towards a similar trip in the future.

Morocco

Our Morocco immersive trip is operated by Roaming Camels. Please see our trip overview here for full details of this tour.

Our payment plan includes 2 instalments:

  1. Deposit: 900 EUR to reserve your spot
  2. Balance payment: due 120 days before departure

You may make additional payments between the first and second payments.

This trip will be confirmed latest, on the day of the balance payment. Payments are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before the first payment. In the event that the trip needs to be postponed for reasons beyond our control after the first payment, any payments made will be put towards a similar trip in the future.

Tuscany

Please see our trip overview here for full details of this tour.

Our payment plan includes 2 instalments:

  1. Deposit: 900 EUR to reserve your spot
  2. Balance payment: due 120 days before departure

You may make additional payments between the first and second payments.

This trip will be confirmed latest, on the day of the balance payment. Payments are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before the first payment. In the event that the trip needs to be postponed for reasons beyond our control after the first payment, any payments made will be put towards a similar trip in the future.

Amalfi and Venice

Our Amalfi Coast and Venice tours are operated by Eat.Pray.Move and their terms and conditions and privacy policy can be found here. Please see our trip overview for Venice here and for Amalfi Coast here for full details of this tours.

Our payment plan includes 2 instalments:

  1. Deposit: $900 USD to reserve your spot
  2. Balance payment: due 60 days before departure

In both cases, you may make additional payments between the first and second payments, please reach out to discuss.

Payments are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before it is confirmed. In the event that the trip needs to be postponed for reasons beyond our control after it is confirmed, any payments made will be put towards a similar trip in the future.

Croatia & Montenegro

Our Croatia & Montenegro tours are operated by Eat.Pray.Move and their terms and conditions and privacy policy can be found here. Please see our trip overview here.

Our payment plan includes 2 instalments:

  1. Deposit: $900 USD to reserve your spot
  2. Balance payment: due 90 days before departure

In both cases, you may make additional payments between the first and second payments, please reach out to discuss.

Payments are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before it is confirmed. In the event that the trip needs to be postponed for reasons beyond our control after it is confirmed, any payments made will be put towards a similar trip in the future.

Greek Islands sailing

Our Greek Islands sailing trip is operated by Variety Cruises and their terms and conditions and privacy policy can be found here. Please see our trip overview here for full details of this tours.

Our payment plan includes 3 instalments:

  1. Deposit: 500 EUR to reserve your spot
  2. 1st payment: 30% payment due by April 2022
  3. 2nd payment: Balance due by December 2022

You may make additional payments between the first and second payments.

This trip will be confirmed latest, on the day of the 1st payment. Payments made on or after the first payment, including the initial 200 EUR deposit, are not refundable if the trip goes ahead. This is why we require all guests to purchase travel insurance that covers unforeseen circumstances that would prevent them from traveling. The deposit will be refunded if we decide to cancel or postpone the trip before the first payment. In the event that the trip needs to be postponed for reasons beyond our control after the first payment, any payments made will be put towards a similar trip in the future.

Namibia

Our Namibia immersive trip is operated by Rock my adventure and by joining the tour, you agree to abide by their terms and conditions which can be found here. Please see our trip overview here for full details of this tour.

Our payment plan includes 3 instalments:

  1. Deposit: 200 GBP to reserve your spot
  2. 1st payment: 30% payment due 150 days before departure
  3. 2nd payment: Balance due 90 days before departure

You may make additional payments between the first and second payments.

This trip will be confirmed latest, on the day of the 1st payment.

Antarctica

Our Antarctica expeditions are operated by Quark Expeditions. Please see our trip overview here for full details of this tour.

All payment details and cancellation policies for this trip will follow Quark’s policies which you can find here. For the 2022 / 2023 season:

  • Any cancellations made outside of 180 days or more prior to the departure date is subject to $1250 per person administrative fee.
  • Any cancellations made between 179-120 days prior to the departure date is 100% loss of deposit.
  • Any cancellations made within 120 days prior to the departure date is 100% loss of full payment.
  • If Quark Expeditions cancels for any reason you are entitled to a full cash refund for the 100% of the monies paid by Quark.

Disclaimer

As mentioned, Solo Female Travelers and all our representatives (herein after referred to as “agents”), act only in capacity as agents for the guest in all matters connected with travel, sight-seeing journeys and transportation.

You agree that as agents, we are held free of responsibility for any damage occasioned by any cause, in particular:

  • For any damages or expenses or inconveniences caused by late departures, change of schedule or change in activities caused by reasons beyond our control
  • For loss or damage to baggage or any of the participant’s belongings.
  • For personal injury, death, accident, delay, loss, damage, irregularity or property damage as a result of force majeure or for any other losses or damages incurred by any person or journey participants caused by any delay or change of itinerary or arising out of any act, including, but not limited to, any act of negligence, any person acting for or on behalf of agents for transportation, accommodation or sight-seeing provider or any other person or entity rendering any of these services or accommodations being offered in connection with this journey.

Participants agree that any and all disputes between Participants and Solo Female Travelers shall be governed by Singapore law. Participants agree to mediate any and all disputes prior to the institgation of any litigation.

In the event of any litigation between the Parties to this agreement involving their respective rights or obligations, such litigation shall take place in Singapore.

All prices quoted are correct at time of publication, include the cost of operation of the journeys, and are subject to currency changes.

Privacy Policy

Please read our full privacy policy here.

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